This is a free Executive Assistant Resume example that covers objectives and tips to gets you the best job. This professional resume template with action words will help you in writing perfect CV for the desired Executive Assistant Job.

Executive Assistant Job Description

  • An executive assistant is an administrative support worker who has training to provide high-level support to the executives in a business or organization.
  • An executive assistant may have sophisticated skills in office software, application programming experience or impressive knowledge of the company’s industry.
  • Executives may entrust executive assistants with tasks such as reviewing letters and reports, conducting research and presenting statistical reports.
  • Since these job roles leave executive assistants less time for word processing or taking dictation, other clerical staff is usually hired to perform these duties.
  • In some offices, the job description for executive assistants may include a combination of simple clerical and complicated administrative tasks.
  • Aids executive in staff capacity by handling a wide variety of situations involving the administrative functions of the office that cannot be brought to the attention of the executive.
  • Advises individuals inside and outside the organization on the executive views on major policies or current issues facing the organization.
  • Contacts or responds to contacts from high ranking individuals who may be from large national or international firms and may involve unique situations, and each contact must be handled differently, using judgment and discretion.

Sample Executive Assistant Resume Template

Contact information

In this section you have to include your Name, current home address, Mobile telephone number, Landline telephone number and your personal email address which is currently used.

  • Full name
  • Present and permanent addresses
  • Telephone numbers
  • Email address

Professional or career objective

Your objective is the one that clearly underlines your aims and aspirations in that profession. For example a Management Graduate will have to write an objective which is concise and precisely speaks about his role that he wants to play in the Organization.

Sample Objective for Executive Assistant

Executive Assistant position focused on performing a variety of high-level projects in support of organizational and executive level goals

Career Achievements

If you have any major Career Achievements or any Appreciation then this is the section where they should be listed. For Example an Executive Assistant can add his/her career achievements like,

  • Computer literate and internet savvy
  • Excellent professional communication skills,
  • Superior attention to detail, calm under pressure, proactive and confident
  • Outstanding ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organization
  • Proficient with all current software programs
  • Received numerous letters of recommendation, and appreciation from customers, and management.

Experience

Previous work experience plays an important role while applying for a Job and hence it should be well presented in the resume. Most of the questions during your resume will be related to the previous job that you had and hence you should be well prepared for it. You should begin with putting the name of the organization that you worked for, the duration of your work and the post or the designation at which you were working. After this, you can effectively place points in a bulleted format that talk about the responsibilities and the achievements that you may have achieved during your stay at the previous organization. The work experience of an experienced Executive Assistant applying for a job would look like,

Executive Assistant

Verma Corporation, Mumbai, 2005-present

  • Noted commitments made by executives during meetings and arranges for staff implementation.
  • On own initiative, arranged for staff members to represent organization at meetings and conferences.
  • Read outgoing correspondence for executive approval and alerted writers to any conflicts or departure from policies or executive’s viewpoints.
  • In executive’s absence, ensured that requests for action or information are relayed to the appropriate staff member.
  • As needed, interpreted request, helped implement action, and decided whether executive should be notified of important or emergency matters.
  • Analyzed unit operating practices, such as record keeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems or revise established procedures.

Administrative Assistant

Shyam Telecommunication, MUMBAI, 2002-2005

  • Prepared reports including conclusions and recommendations for solution of operational and administrative problems.
  • Issued and interpreted operating policies.
  • Coordinated collection and preparation of operating reports, such as budget expenditures, and statistical records of performance data.
  • Composed and signed correspondence for executive.
  • Served as the executive’s representative at meetings and express the executive’s viewpoints at such meetings.
  • Filed and retrieved all corporate documents and reports.
  • Quickly and accurately responded to incoming phone calls.

Administrative Assistant

Magic Manufacturing, 2000-2002

  • Provided administrative support including copying, faxing, mail handling, and supplies Management.
  • Scheduled off-site meetings including contacting guest speakers, sending notices, appointments, conducting interviews and notifying appropriate parties of the time and location.
  • Coordinated internal meetings by preparing agendas and other written materials.
  • Processed database inquiries and adeptly utilized spreadsheet and presentation software for multiple, deadline-oriented projects, and completed expense account documentation and filing with accounting.
  • Read and screened incoming mail and reports. Greeted visitors and handled their requests, prepared agendas and collected materials for corporate meetings.
  • Prepared and edited all correspondence and documents for management.

Education and Certification

The academic details need to be mentioned in a tabulated format with respect to the degrees or the courses that the candidate would have undertaken in the past. The latest degree or course comes first followed by the last completed course and hence forth going backwards. For example an Executive Assistant who has completed post graduation or graduation course is applying for a Job or to a company or an organization then his/her details would be like,

  • BBA (Administration)

JRD Tata Business Institute, Mumbai, 1999

  • Diploma in Office Behaviors (accounting, computer, communication)

Institute for Commercial Technologies, Mumbai, 2000

Honors

If you have won any competitions national or international then they could also be highlighted here. For example an Executive Assistant could lay stress on any exams that he may have given or any seminars or conferences attended. If you are a part of any honorary society or any nonprofit organization then that could also be added here.

The honors and the activities section of an Executive Assistant would look like,

  • Nominated Member of International Association of Administrative Professionals.
  • Regarded “the most valuable aid at work place by staff and visitors”.

References

The References are generally required so that your present employer can gauge you through the eyes of the people who you were associated with or have worked for. So your teachers or college professors’ details could be placed here. Or your past employer who you would have worked under can also be used as a reference. Ensure that the people whose names you enter know you well and do inform them that you are placing their names as reference because many companies call to confirm. For example the references section of an Executive Assistant could also look like,

Mr. Vijay an Kulkerni

Sr. Manager

SONY Appliances

vijayan@iiijjkk.com

Salary Range of an Executive Assistant

  • The average salary received is approximately Rs. 11000 per month. This works out to an annual pay package of 1.50 Lakhs to 2 Lakhs per annum CTC.
  • The salary from an American perspective works out to be $5000 per Month.

Note: This salary may be variable and it may change from organization to organization.

Frequently asked Executive Assistant Interview Question

  • How would you describe the main responsibilities of the job?
  • How would you describe a typical working day in this job?
  • What pathways are there for advancement in the organization?
  • What do you personally like most about working in this organization?
  • Who will I be reporting to?
  • What is the company’s long term vision?
  • Are there any current arrangements for training?
  • What differentiates this organization from its main competitors?
  • How many staff members are deployed within this department?
  • How would you describe the organization’s management philosophy?
  • What are the main objectives of the department in the coming year?

Technorati Tags: , , , ,

Related Resume Adverstiments